- The RBBP collates records of the rarest breeding birds species occurring in
the UK. The aims of this activity are:
- to maintain a historical record/archive (to the greatest degree of
completeness possible) of breeding by rare native and non-native birds in
- to monitor annual changes in the size and distribution of rare native and
non-native bird populations and to report this information as part of the
overall surveillance of Britainís birds;
- to use the data to help effect positive conservation actions for rare native
birds through various means, including the designation of protected sites and
other targeted activity; and
- to use the data to help address conservation issues arising from the status
of populations of rare non-native birds.
- The Panel will allow the use of data held within its archive for conservation
and research purposes under appropriate circumstances and by bona fide named
individuals. Further information on how to apply can be obtained from the Panel Secretary.
- All recipients will be discreet about the disclosure of data and information
in any more detail than is required for particular conservation purposes and
will be sensitive to local feelings about such use of data.
- Recipients of data supplied from RBBP will be asked for written confirmation
of agreement of these data access conditions. Main elements of this policy
- The day-to-day security of the records. This means keeping site-location data
secure in a safe place accessible only to themselves. Electronic versions of
site-location data must be pass-worded and access given to other users only with
explicit permission of the Panel.
- Reciprocation of data supply, through making available, on a regular basis, to
the Panel any relevant data in the possession of recipients which are missing
from the Panelís records.
- The expectation of support of the Panelís objectives in their dealings with
volunteers and planning of professional or other surveys.
- The need to use site-location data wisely to promote and secure the
conservation of critical sites and species and for no other purposes without the
explicit approval of the Panel.
- The Panel recognises that conservation activity, especially that related to
the designation of protected sites, usually requires placing into the public
domain necessary supporting data and information. This enables these important
sites to be subject to appropriate regimes of management and protection. At the
same time, it recognises the particular sensitivities regarding the data
entrusted to it. It is anticipated that there will be a presumption against the
public release of certain, highly sensitive data under most circumstances
without express permission of the Panel. Highly sensitive data include those:
Data in the above categories will normally be released only on a need-to-know
basis following the agreement of both the Panelís Secretary and Chairman, in
some cases in consultation with the whole Panel, and after consideration of
details of the specific data request.
- for rare birds whose populations number just a few pairs which are in the
early stages of colonising Britain, the release of information on which could
jeopardise the success of future population development;
- giving locations of rare birds breeding very significantly outwith their
existing range either within the British Isles or within Europe; and
- for rare birds that are particularly vulnerable to persecution, disturbance by
bird-watchers, egg-collecting or chick-stealing.
- In order to assess the uses made of Panel data and in order to monitor its
security, the Panel will maintain a log of which records have been supplied to
whom and for what purpose.
- Those being supplied with significant amounts of data on a regular basis for
agreed conservation uses will be required to make an annual return to the Panel
at the end of each calendar year detailing the uses of these data.
- Recipients of Panel site-location data may be asked to seek formal permission
to use the data after an agreed period. In view of the undesirability of the
maintenance of parallel datasets for the same species, reciprocation of data
exchange with some users will be important.
- The Panel will use its discretion in termination of its arrangements with any
individual or organisation that fails to uphold these data supply terms. It
reserves the right to require the return of any data supplied in the event of
the conditions not being met.
- All reports and records supplied by the Panel, in whatever form, will carry
the name of the recipient and a summary of these conditions with which the
recipient has agreed to abide.
- Full acknowledgement to the Panel will be made on all relevant reports and
publications using Panel data or derived information.
- The Panel should be notified of all reports and publications made using
Panel data and should be provided with one copy for their archive.